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Planable is the best client-facing social media tool we've ever used and we've used a lot.
Whether you manage one or multiple IG accounts, scheduling posts on Instagram will save you from worrying about what to post on the go and help you focus on the most important aspects of your business. No more last-minute panic attacks trying to whip up a post, just...
Mar 30, 2026
Every social media manager has lived some version of this:
At scale, this isn’t “chaos” as much as it is friction. It adds 10–20 minutes to every request, review, and publish step.
Planable’s media library is designed to remove that friction. It’s a centralized asset hub inside the same place you plan, collaborate on, approve, and schedule content. That means fewer tabs, fewer “where is it?” messages, and less risk of using the wrong version.
In this guide, you’ll learn how to:
Planable media library grid
A media library helps when your team needs:
Assets come from different places. Planable supports multiple ways to bring assets in, so you can use what already fits your workflow.
lanable calendar view with media library panel using drag and drop to upload images
Drag and drop files into the media library, or select them from your device. You can also upload from the mobile app, which is useful when a client sends assets on the fly.
If your team designs in Canva, the integration lets you push designs into Planable without downloading and re-uploading. Create in Canva, export to Planable, then attach to a post when you’re ready.
Canva integration in Planable
If assets flow through multiple tools, Zapier can route files into Planable automatically. Example: send assets from a form submission, client intake workflow, or project management tool directly into the media library.
Zapier automation connecting Google Drive to Planable media library for automatic file uploads
Uploading is step one. Findability is what prevents asset chaos from returning.
Planable workspace dashboard
Each Planable workspace maps to a single client or brand. The media library is workspace-specific, so assets don’t mix across clients.
This is the foundation for brand safety. It reduces the risk of “wrong logo, wrong palette, wrong client” mistakes.
Planable media library organized into folders
Inside each workspace, create folders by:
Folders can be nested, so you can go as specific as you need.
Planable media library filters showing usage status, media types, campaigns, and uploader selection
Filters help you narrow down quickly when there are hundreds of assets.
You can filter by:
You can sort by upload date or file name (ascending or descending).
Tip: To find files that were uploaded and never used, filter by Usage status: Unused.
Planable media library search results for TikTok content
Use the search bar to find assets by file name or folder name. This is usually faster than browsing if you already know what you’re looking for.
Everyone who has access to a workspace can access that workspace’s media library by default. There’s no separate sharing step and no extra permission setup.
This matters for coordination:
lanable image editor with crop tool
Sometimes an asset is almost right but needs a quick adjustment, like:
Planable includes a built-in image and video editor for these “five-minute fixes.” It’s not meant to replace a full design tool; it’s meant to remove the download-edit-reupload loop for small changes.
The value of a centralized library is that “asset” and “published post” are close together.
Planable post editor with caption and selected images from media library ready to publish
When creating a post, select assets directly from the media library. From there, you can:
Assets never need to leave Planable during this process.
Planable content editor displaying newsletter example with image preview and connected media library
Planable supports more than social posts, including newsletters, blog posts, and press releases. The same workspace media library is available for those content types too, which helps maintain visual consistency across formats.
The media library is especially useful if you:
Planable supports images, videos, and GIFs.
The media library is available across Planable plans. Some features (like the Canva and Zapier integrations) depend on a connected third-party account.
Deleted files are temporarily archived, not permanently removed. You can restore them from the “Deleted media” view. Deleting a folder archives everything inside it too.
Yes. Select files via multi-select checkboxes or the folder menu, then download. Planable prepares a ZIP file and notifies you when it’s ready. The download link is available for 1 hour after creation.
Yes. Select up to 10 assets and choose the option to create a post from the selection. The assets are pulled into the post composer.
“Unused” means the file has been uploaded but not attached to a post. “Deleted” means the file was removed but is still recoverable from the archive.
Clients with an account have access to the whole media library. Guests can only access post content shared with them via guest view, so they’ll see the content only when it’s included in the posts you share.
As a senior product marketer, Monica leads product marketing campaigns, drives competitive intelligence initiatives, and contributes to Planable’s growth strategy through extensive user research and data analysis.
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