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3 Ways to Quickly Schedule Instagram Posts for Free

Scheduling Instagram posts in advance will save you from worrying about what to post on the go and help you focus on the most important aspects of your business. Whether you run a small company or manage a global team, an Instagram scheduler will help you with social media management and allow you to create, plan, and schedule in-feed posts, Stories, and Reels.

This guide will cover why you should schedule Instagram posts ahead of time, how to do it, and best practices to keep your content fresh and consistent.

Why should you schedule Instagram posts ahead of time?

Scheduling your Instagram posts in advance has numerous benefits:

  • Saves time: Schedule posts and gain more time to work on your social media and content creation strategy. Plus, you’ll never again need to whip up last-minute Instagram posts.
  • Improves consistency: With a clear posting schedule, you’ll be able to maintain consistent quality and presence on your Instagram account.
  • Increase productivity: When you batch-post, plan and schedule feed posts ahead of time, you’re not racing against a deadline, so you can afford to be more strategic with your IG content.
  • Get approval in time: Instagram scheduling allows you to get the necessary approval before the posts go out. Doesn’t it feel good to be ahead of deadlines?
scheduled social media posts in a social media calendar

scheduling instagram posts in Planable’s social media calendar

Who can schedule Instagram posts?

Instagram offers three account types: Personal, Creator and Business. Your account type determines how you plan to schedule your posts on Instagram.

When you first sign up, you get a personal Instagram account, but you can choose to change it to an Instagram Business account or Creator account at any time.

Instagram Business and Creator accounts are known as Professional Accounts and are designed for businesses rather than individual use.

The main difference between professional and personal Instagram accounts is that the latter has no analytics or API access. You can’t schedule posts in advance, get third-party access to analytics or use Facebook Creator Studio to manage your account.

However, with Instagram business, you can easily schedule posts in advance to auto-publish. If you’re still developing your Instagram marketing strategy, you should consider creating a business account even if you’re still growing your following.

How to schedule Instagram posts using Facebook (Meta) Business Suite

If you don’t want to rely on social media scheduling tools, you can use Meta Business Suite. This Facebook tool gives users access to their pages, business accounts, and assets in one platform. You can use Meta Business Suite to schedule your Instagram posts by following the steps below:

Step 1: Navigate to your Facebook Page and click on “Meta Business Suite” from the menu on the left side of the screen.

Then link your Instagram account to the Facebook Meta Business Suite. You can do it on your desktop or mobile device.

Step 2: Select “Create Post” and click on the “New Post” window.

To schedule your post on Instagram and not on Facebook, ensure that you only select Instagram as a platform under Placements.

Then select or drag and drop a photo or a video you want to post on Instagram. You can add up to 10 photos or videos to create a carousel post. However, keep in mind that videos under 15 minutes are classified as Reels.

Step 3: Create your Instagram caption, and add mentions and hashtags.

Step 4: Schedule your Instagram post.

Then, select the blue down arrow next to the Publish button. Click “Schedule Post” and choose the date and time you want your post to go out.

After that, click “Save”.

You can find your scheduled Instagram posts under Posts and stories in the left sidebar.

How to Schedule Instagram Posts Using Facebook Creator Studio

If you have an Instagram Business account or a Creator profile, you can publish, schedule, and edit Instagram posts using Creator Studio. Here is a step-by-step guide to scheduling Instagram posts using Facebook Creator Studio.

Step 1: Click the Instagram icon next to the Facebook icon at the top of your screen to link your Instagram account to the Facebook Creator Studio.

Step 2: Click the “Create Post” button and select “Instagram Feed”.

Pick the Instagram account you want to post to (if you have several Instagram accounts connected).

Step 3: Click” Add Content” to choose the photos or videos you want to post. You can upload multiple files if you want to create a carousel post.

You can either upload new content by selecting “From File Upload” or old content you have already shared by selecting “From Facebook Page.”

Step 4: Create a caption, and add mentions and hashtags. You can also add a location if you want.

Step 5: When everything is done, click the arrow next to the blue Publish button and select “Schedule”.

Select the date and time you want to post and click on “Schedule”.

You can find your scheduled Instagram posts under Pre-published in the left sidebar.

How to schedule Instagram posts with Planable

Scheduling Instagram feed posts, carousel posts, reels, and stories does not have to be a cumbersome task. A social media management tool like Planable enables you to schedule Instagram posts in advance, save time, and keep your work organized (especially if you manage multiple Instagram accounts).

Here’s a step-by-step guide on how to schedule Instagram posts using Planable:

1. Create a Planable Account

Web sign up page for Planable App

To start planning and scheduling content for 7 social media networks, you can signup for a free Planable account (no credit card required).

2. Connect your Instagram account to Planable

When you log in to Planable, navigate to “Add pages,” where you will find two options: Add Instagram Business Page and Add Instagram profile.

a) Add Instagram Business pages

To enable direct publishing, you need to have an Instagram business page linked to a Facebook page. These pages will give you access to your Instagram page via Facebook. Note that this will only work with a business account, not a creator account.

b) Add Instagram Profiles

For Instagram accounts that are not linked to a Facebook page, you can publish your posts via Planable’s mobile app. Such accounts may include personal profiles, creator accounts, or business accounts.

You must select the “Add Instagram Profiles” option to connect to such accounts. Then, using the details of each account, you can easily connect to Planable via Instagram. If you need to connect to multiple accounts, ensure to log in one at a time.

3. Compose your Instagram post, story, or reel

This is where the magic begins. Here are the steps to follow:

Step 1: Click the compose button at the right corner of the page.

Step 2: Add an image/video via the media library.

Step 3: (Optional) You can add a GIF by clicking this button in the composer:

Step 4: Add labels from the top left corner button to easily organize your posts.

Step 5: Schedule the 1st comment using the comment icon.

You must first re-authorize your account to enable Planable to manage comments.

To do so, select all the pages you manage in all the workspaces. Then choose “Yes” for managing comments for Instagram.

Step 6: If you want to schedule posts on Instagram several times, you can use the recycling feature on Planable. Click on the time selector and select “Recycle this post.”

Choose when to publish the post and how often you’d like to repost it.

4. Schedule your Instagram post

Step 1: Click “Select date & time” at the bottom, and select the date and time you’d like your post to go live.

Step 2: After scheduling your Instagram posts, you can view the posts’ timetable using the Calendar view.

Do this by changing the viewing mode of your Planable workspace on the top left corner next to your ID icon.

Step 3: Ensure your scheduled posts are visible to everyone (click on the eye icon next to the Save button) for easy collaboration with clients and teams.

Step 4: Your posts will proceed to the approval stage before automatic scheduling. Without further edits, your post will be scheduled for publishing.

Why schedule Instagram posts with Planable?

If you are a Social Media Manager, scheduling Instagram posts in advance with Planable provides several benefits:

  • Schedule content for 7 social media platforms: With Planable, you can create and schedule content for different social media platforms, including Facebook, Instagram, TikTok, Twitter, Google My Business, Youtube, and LinkedIn.
  • Schedule recurring posts: Planable allows you to recycle posts when needed. Ensure you post consistently and have the same posts published many times in a row on a schedule of your choice – be it daily, weekly, or monthly.
  • 4 viewing modes: Planable offers four viewing modes: Feed view, Calendar view, List view, and Grid view.
  • Automatic Scheduling: While using Planable, you can save time by simply enabling the automatic scheduling of approved posts. An Instagram post with a set date and time will automatically be published once approved.
  • Collaboration and approval options: Planable provides four types of approval workflows: none, optional, required, and multi-level approval. These workflows ensure that teams can collaborate effectively to create, approve and schedule social media posts.
  • Flexibility for your team: You can invite any team member to your workspace and give them access to comment, approve, or manage it.

Instagram posts scheduling best practices

Scheduling Instagram content in advance will help maintain consistency in the messaging and theme of your posts. It ensures you don’t miss out on anything, and you can preview your posts before they go live.

Here are some tips to make the most of scheduling future posts for later:

1. Choose the right time to post for your audience

Timing is everything in terms of reaching the intended audience. Posting Instagram content when most of your audience is online can boost engagement.

You can set preferred times in Planable to ensure that your posts go out at the optimum time of the day for your particular audience. Choose your preferred times by analyzing the engagement trends data and patterns from your Instagram account.

2. Curate relevant posts

Instagram growth comes from creating maximum value for your audience. Scaling involves finding, selecting, and cross-posting relevant content. It’s not about sharing just any content. You should curate content that interests and engages your audience: blog posts, user-generated content, or testimonials.

3. Plan ahead

Scheduling posts ahead of time is a good starting point for a consistent Instagram presence and intentional relationship-building with your audience. When you plan your posts ahead of time, you can create a more comprehensive strategy, valuable content, and schedules that align with your optimum engagement times.

4. Identify gaps in your calendar

Planable’s social media content calendar helps you identify gaps at a glance. You want to strike a balance between under-posting and over-posting. Filling gaps in your content calendar ensures that your Instagram audience sees your content frequently enough to keep you in the back of their heads.

Ready to start scheduling Instagram posts?

Start planning engaging Instagram posts ahead of time and better organize your content calendar.

Now that you know how to schedule Instagram posts using Planable, Meta Business Suite, and Creator Studio, you can choose the best scheduling tool for you.

Now it’s time to schedule those Instagram posts. You can try Planable for free today!

Andreea Stefan
Andreea Stefan

Relentless advocate and practitioner of putting users before Google algorithms since 2016. Geeks out over everything tech SEO. Dabbles in photography and is a natural-born reader.

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