Inbox overflowing while you’re struggling to keep up with all those email responses? Now there’s a quicker way to generate relevant responses and stay on top of your incoming emails.
I know from experience how quickly unopened emails can fill an inbox. Try as I might to stay on top of things, sometimes unanswered emails just pile up – like when you come back from vacation to see sooooo many items.
That’s why we built something to make life easier: a free AI email response generator to help you draft replies to emails with minimal effort.
“Email is the backbone of how we communicate at Planable. With our AI email responder, we wanted to build a tool that helps people tackle email backlogs and generate responses more effectively – without sacrificing the personal touch that makes every message count.”
Nicu Gudumac, CTO & Founder @ Planable
We’ve put it to the test in all sorts of situations. (Don’t tell anyone, but I even used it for a few personal emails. 😅) Now, our smart email response generator is ready for you to try.
How to write replies with our free AI response generator
Use the smart AI hashtag generator by Planable to boost engagement and likes.
1. Select your writing style:
- 😂 Humorous: create funny and entertaining responses
- 🌟 Inspirational: craft motivating and uplifting responses
- 📚 Informative: generate educational and factual responses
- 👋 Casual: compose friendly and relaxed responses
- 💼 Formal: write professional and structured responses
- 🙃 Witty: produce clever and quick-witted responses
- 🎉 Enthusiastic: design excited and energetic responses
- 💖 Empathetic: formulate caring and understanding responses
- 💬 Convincing: construct compelling and high quality email responses
- 😛 Teasing: write playful and slightly provocative responses
2. Add any specific context you want the reply to include.
3. Select your response length:
- Shorter: a few to-the-point sentences
- Longer: a detailed and engaging paragraph
4. Select your number of response variations: 1, 3, or 5.
5. Toggle “Use emojis” to include or exclude them in generated responses.
6 examples of when to use Planable’s AI email response generator
I don’t always need help from an AI tool, and often, neither will you. But there are times when AI really comes in handy. Here are six scenarios where I find it most useful:
1. Replying to a high volume of emails
When your inbox is flooded with emails, our tool can help you quickly draft thoughtful replies, saving you time and stress.
2. Responding to customer inquiries
Prompt replies to customer inquiries are essential for a great first impression. Our AI tool helps you respond quickly and professionally when you’re short on time.
3. Following up on leads
Following up on leads is crucial for maintaining momentum. Our email generator helps you create follow-up emails that are both timely and persuasive.
4. Managing workplace email communication
Whether it’s responding to Slack messages or internal emails, our tool helps you stay on top of communications with your team.
5. Acknowledging feedback and reviews
Handling feedback can be tricky, especially if it’s not positive. Our AI generator helps you craft thoughtful responses that reflect your brand’s values.
6. Rewording repetitive responses
If you find yourself writing the same types of emails over and over, our tool helps you mix things up with fresh wording.
Best practices for generating an AI email response
When it comes to email responses, authenticity and consistency are key. You want your replies to be prompt and relevant, while also staying true to your brand’s voice.
Here are some tips I use to keep my emails feeling genuine, even when using an AI tool.
Choose the right settings
Are you replying to a client’s inquiry, following up with a lead, or managing internal communications? The type of email and its context should guide your settings in the response generator.
Client inquiries might call for a mix of informative and empathetic tones. On the other hand, following up with a lead could benefit from a more convincing or enthusiastic approach. Always tailor your settings to match the situation.
Add your personal touch
Most of the time, I have a good idea of what I want to say in an email, but when it’s a bit more complex, it can take a while to get my thoughts down just right. That’s when I turn to the AI response generator, giving it a few key details to work with. Even if I don’t use the exact output, it helps kickstart my process.
Adding context to the response generator isn’t required, but I highly recommend it. The more you provide, the better the results.
Brand identity
If you’re generating responses for your brand, make sure your brand identity is front and center. Give the AI response generator some guidelines about your brand’s tone and messaging to ensure the reply aligns with your brand’s voice.
Consider:
- Tone of voice: Are you casual and approachable or more formal and professional? Select the tone that best represents your brand.
- Brand guidelines: All your email communication should reflect your brand’s rules. Let the AI know any key dos and don’ts.
- Key messaging: Make sure your key messages are integrated into your responses, especially for emails related to important topics.
Ready to generate replies with our AI email response generator?
Sometimes, we all need a bit of help. Whether you’re handling dozens of client emails or following up on important leads, make your life easier.
Generate your responses with our AI email response tool for free!
Miruna Dragomir, CMO @Planable, ex Social Media Comms Manager @Oracle & ex Marketing Coordinator @Uber. 9 years of experience in social media and marketing. Built Planable’s brand and reputation and helped grow it from 50 customers to over 6.5K. Social media fanatic, tech geek & a sucker for learning.
