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How to Manage Multiple Social Media Accounts Like an Expert

Managing multiple social media accounts simultaneously can be overwhelming. You have to be mindful of a myriad of things: the best social network to post to, image and video formats, trends, hashtags, and the ever-changing social media algorithms.

The key to efficient social media management? A streamlined workflow that helps you plan ahead, create content for multiple accounts, and monitor engagement on several platforms.

This article will show you how to manage multiple social media accounts with examples from social media managers that have many clients, how they organize everything in one place, and how using social media management tools like Planable can lighten the workload.

7 steps to successfully managing multiple social media accounts:

Step 1. Create a social media strategy

Step 2. Build a flawless content creation plan

Step 3. Use a social media management tool

Step 4. Leverage a social media calendar

Step 5. Implement smooth collaboration & approval processes

Step 6. Schedule posts ahead of time

Step 7. Showcase your social media wins

1. Establish a social media strategy

Being active on social media networks is only a small piece of a brand’s marketing efforts. A robust social media strategy is the logical first step in handling multiple accounts for different brands or multiple social networks for the same brand.

When devising a social media strategy, you need to consider the following:

What are the goals?

Start with what: what is the main objective; what are the business goals; what are you (or your client) trying to get out of social media?

Who is your target audience?

Get to know the nitty-gritty of your audience: what social media platform do they spend most of their time on? Where are they located, and what is the age demographic? What are their main pain points, and how can the brand craft a message to address these?

What topics are you going to tackle?

Establish what your social media users would like to see. Is it educational and informational content? Or rather entertainment? What is your core content going to look like, and how do you plan to execute it?

What social media challenges are you likely to run into?

Be aware of the social media challenges you might encounter along the way (and how to overcome them).

We asked more than 80 social media managers what the biggest social media challenges are, so you can be more prepared when you take on more clients:

  • 32.2% struggle with engagement or reach
  • 21.8% answered trends and algorithms
  • 12.6% find content creation challenging
  • 9.2% struggle with social media strategy

2. Create content

Your social media strategy is an excellent starting point, but it has to be followed by smart content planning and creation.

creating a post for multiple social media platforms in planable

creating an Instagram and LinkedIn post at the same time in Planable

Planning and writing content is intensive and requires significant research as well as a deep understanding of the brand. All social media accounts are different, and each has its own particularities. First-hand knowledge of the audience, the brand’s value proposition, their business, and conversion goals will inform your content creation efforts and enable you to deliver successful campaigns every time.

For your social media marketing plan to be effective across multiple social media platforms, it should include a combination of creating new content from scratch (75-80%) and curating valuable and useful content from various sources (20-25%).

Original content

It’s not easy to create content for multiple social media accounts.

  • audit previous social media content for each brand, business, or client you’re working with. This should give you a sense of their approach and tone of voice.
  • brainstorm with the other social media marketers on your team or directly with your client. Set a recurring monthly client meeting and prepare questions or suggestions in advance. Or send them a list of content ideas over email.
  • research your competitors and see social media content is working for them. Find the social media channels where your competitors are most active and pinpoint the posts that get the most engagement (likes, comments or reshares).

Curated content

Content curation is your best friend when you’re managing multiple social media accounts or multiple clients.

curated content by Mejuri on Instagram

  • identify the best content sources for your social media accounts – think industry newsletters, podcasts, niche blog posts;
  • make the most of user-generated content – reshare reviews, photos, or shout-outs; this adds credibility and makes users feel good;
  • use curated content as filler content whenever you have gaps in your social media calendar – if you’re handling multiple social accounts, you might have a post that falls through the cracks every now and then. Make sure you’re prepared for this scenario and always have a few curated posts queued up and ready to go.

Content curation works best as a supplement and proof of credibility to your original content creation strategies. My company sells mens’ underwear and socks and we stock several top brands.

While we do our own product photos and lots of our Instagram posts are original content, being able to collect media of men using the brands we carry, especially famous people, and displaying them really adds to our credibility.

Richard Clews, Founder @ Pants and Socks

3. Choose the right tool to manage social media accounts

There are many social media management tools out there to choose from.

If you’re managing multiple social media accounts, the social media management software of your choice needs to offer features for easy collaboration, planning, and scheduling.

What problems is Planable solving and how is that benefiting you?


Social media posting without having to log in to all the various different social media platforms. It is assisting to drive organic social forward much easier than before.

Danielle B., verified G2 review

Planable’s social media management platform is intuitive to use and offers dozens of features that will help you be more efficient and save time:

  • schedule the same content to different social media platforms, and publish it once or more times with the recurring post option.
  • when publishing across different platforms, make small tweaks with the sync on / sync off option. Makes scheduling posts a breeze!
planning and organizing content for multiple social media accounts in planable

organizing multiple social media accounts in Planable

  • ask and receive feedback from the other social media marketers on your team or straight from your clients.
  • leave comments next to the post for lightning-fast collaboration and visibility.
  • mark feedback as done with the resolve option to handle as many tasks as needed simultaneously. Never lose the thread of the conversation ever again!
  • group multiple accounts into separate workspaces to manage multiple brands easier; customize access for each workspace you create

I have a lot of social media channels that I need to manage and work with. And Planable is my best option to synchronize, schedule, and create posts in all channels separately or at once.

Yustyna H., verified G2 review

examples of workspace organization in the planable app

managing social media accounts for clients in different workspaces in Planable

4. Create a social media content calendar

If you could only choose one social media tool, let that be a calendar for scheduling posts in advance. It’s a time-saver that many marketers swear by, especially if you’re juggling different brands and networks simultaneously.

Your choice of calendars comes down to 2:


You can use Google Sheets or Excel to record upcoming posts manually. Note the publication date and time, and the platform. Link out to the visual assets, write down the copy and hashtags. Tag the email address of the stakeholder who needs to approve posts.

Spreadsheet calendars are a cost-effective way to organize your content, especially when you manage social media accounts for different clients or brands. Consider outsourcing these manual tasks to a social media marketing virtual assistant so you can focus on the bigger picture.

spreadsheet containing a social media calendar broken down by weeks and including the publishing date, post type, status and owner

Social media tools

Social media management tools are built with managing several accounts in mind. They offer versatile calendars that make planning and organizing easy peasy and take the pressure off you keeping track of everything.

managing multiple social media accounts in the planable app

Here’s how Planable’s own social media calendar stands out from myriad others:

  • Labels make post organization smooth as butter. Color-coded and fully customizable, labels let you group posts so you can always find them in a few clicks.
  • Five content views: the calendar, feed, list, grid, and mobile view always tell you everything you need to know at a glance
  • Drag and drop posts for easier reorganization. Stay on top of editorial gaps in content and fill them in within literally seconds.
  • Preferred times aka Timetable ensures you can blast through scheduling posts for different audiences and time zones at lightning speed. No more learning each client’s preferred times by heart!

5. Collaboration and approval

Managing multiple accounts means you have to be a multi-tasking wizard. And when there are entire teams involved, things get even more tangled.

Simple tasks like gathering feedback, keeping track of the latest copy changes, finding the final version of an asset, and double checking a post has been approved will eat away valuable hours of your day.

If you’re anything like most social media managers, you probably dread requesting (and awaiting) feedback because you know the approval process can drag out for days or even weeks.

Here’s what Planable offers social media teams who need to handle multiple accounts:

  • comment right next to the post
  • add attachments in the comments
  • share post links with external collaborators
  • create internal notes and internal posts
  • automatic scheduling of approved posts
  • four approval layers: none, optional, required, multi-level

the different approval layers in planable: none, optional, required and multi-level

6. Schedule posts in advance

When you need to schedule content for multiple social media accounts regularly, a scheduler becomes indispensable. Scheduling tools help you automate tedious tasks so you can spend your time on other tasks that need your attention, like tracking the performance of social media posts or finding new ways to reach different audiences.

Planable can help you manage multiple social media accounts across multiple social media platforms:


Schedule IG posts, stories, reels and carousels.


Preview your copy to avoid mistakes and typos when you schedule tweets in advance.


Publish posts to your Facebook page and to Facebook groups at the same time.

Managing multiple Facebook accounts has never been easier!

Google My Business

Connect with your local audience by scheduling Google My Business posts consistently.



Publish TikTok videos through push notifications.

scheduled tiktok posts in planable



Maintain a consistent publishing schedule on LinkedIn for the company pages and personal profiles you manage.


Schedule YouTube videos directly to the right channel, no matter how many social media accounts you handle.

7. Present your social media wins

Toot your own horn with a social media presentation that highlights your wins. But don’t gloss over underperforming posts or campaigns. Rather include them and mention any lessons learned and how you plan to tackle something similar in the future.

One of the most rewarding aspects of handling multiple accounts is interacting with many people and delivering results across various social media networks. Incorporating social media analytics tools seamlessly into the process, whether that’s in the form of a social media report or a social media dashboard, going over goals and performance regularly reinforces transparency and strengthens the relationship you have with all your accounts.

Why do you need multiple social media accounts?

Is more than one social media account really necessary? While having several social accounts is optional, a spread-out social media presence comes with many benefits.

Multiple content type posts arranged in a calendar view in Planable app

scheduled social media posts for multiple accounts in the Planable calendar

Advantages of having multiple social media accounts

  • build brand awareness
  • reach a larger audience
  • target different demographics
  • provide better customer service
  • localize content

But it’s not all smooth sailing either.

Building a successful social media strategy and maintaining several social media profiles can be a lot of work. It’s important to make sure that you’re using each account to reach different audiences and that you’re providing value to your followers.

Challenges of having multiple social media accounts

  • maintain a consistent publishing schedule on all platforms
  • stay active on all social accounts to maintain engagement
  • handle negative feedback on multiple apps
  • export social media stats and analytics reports

Best social media management tools for multiple accounts

Using the right social media management tool can shave so much time off your day-to-day activities. Especially when you’re constantly jumping from one social account to another.

Here are three of the best tools to consider when managing multiple social media accounts.

1. Planable – best for collaboration, organization, and approvals

Planable is all about providing teams with the best possible space for content collaboration.

You can plan, create, approve, and schedule your content across multiple accounts, with mockups of exactly how your content will look on each social network.

Screenshot of Planable showcasing collaboration across multiple social media platforms in the Feed View

Collaboration across multiple social media platforms in Planable

The feedback process is always clear, with comments, annotations, and suggestions made directly to each post in real-time. When ready, you can request approval with a single click.

Screen capture from Planable showing the comments and suggestions feature where team members can provide feedback on posts.

Comments and suggestions in Planable

Talking of approval, Planable allows you to customize how it works, with four levels to choose from: none, optional, required, or multi-level.

Interface of Planable displaying multi-level approval settings to manage team contributions and post approvals.

Multi-level approval settings in Planable

Key features:

  • Visual social media calendar and feed mockup to plan out your content strategy
  • Extensive collaboration options let you create social media posts and implement feedback in real-time
  • Customizable approval workflows, with the ability to lock and automatically schedule posts on approval
  • Sync on/off allows you to create, edit, and publish content across several platforms simultaneously
  • Intuitive analytics dashboard highlights your best-performing content and makes it easy to showcase your results
Detailed view of Planable's analytics dashboard highlighting performance metrics across various social media channels.

Planable’s social media analytics dashboard

2. Hootsuite – best for inbox management

Home screen of Hootsuite's platform, illustrating its user interface and features for managing social media accounts.

Hootsuite is a popular social media management tool that allows you to manage multiple social media accounts. While it falls short on content collaboration features, its strengths lie elsewhere.

Hootsuite Inbox helps you stay on top of inbox management by centralizing direct messages from all networks in one place. On the social listening front, Hootsuite Streams provides you with the ability to monitor brand mentions, keywords, and hashtags.

Key features:

  • Schedule posts and gather analytics on your social media activity
  • Unified inbox for incoming messages and comments across multiple platforms
  • Social listening features: brand mentions, hot topics, and relevant content monitoring
  • Client management for multiple client accounts

3. Sprout Social – best for social media reporting

Homepage of Sprout Social displaying its clean interface and dashboard for social media management and analytics.

Sprout Social is a social media management platform that offers a deep set of analytics and reporting tools to help you track performance and progress across multiple social media accounts. It also comes with a built-in social CRM system to help you keep track of ongoing conversations.

However, the platform comes in at a much higher price point than many alternatives.

Key features:

  • Manage your social accounts with post scheduling and a content calendar
  • Built-in analytics and reporting for multiple social media networks
  • Integrated social CRM system to manage ongoing conversations and relationships
  • ViralPost feature helps you to identify your best posting time for each social network

Ready to excel at managing multiple social media profiles?

Managing multiple social media accounts is a time-consuming behemoth, especially when trying to maintain a consistent voice across all of your accounts. I hope you can cross daily tasks a bit faster off your list with the help of the 7 pillars I showed you!

Miruna Dragomir

Miruna Dragomir

Miruna Dragomir, CMO @Planable, ex Social Media Comms Manager @Oracle & ex Marketing Coordinator @Uber. 9 years of experience in social media and marketing. Built Planable’s brand and reputation and helped grow it from 50 customers to over 6.5K. Social media fanatic, tech geek & a sucker for learning.

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