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Planable is the best client-facing social media tool we've ever used and we've used a lot.
Having a content review process in place, one that you return to periodically, means that your content stays accurate, consistent with your brand, and in alignment with your marketing objectives. You likely already have a content workflow. As any seasoned marketing...
May 7, 2025
Remote work solves a lot of issues on-site companies often deal with high overhead costs, limited talent pools, work-life balance, bureaucracy, and so on. Still, managing remote workers can go wrong without the proper remote work tools in place.
You need a solid blend of collaboration tools, project management software, and document management solutions so team communication doesn’t turn into chaos. Luckily, there are loads of options for each tool type.
That’s why I’ll walk you through the top remote work tools currently available. To make your research methodical, I split this list into multiple categories and highlighted what each particular platform is best for.
Remote collaboration tools help remote workers maintain efficient workflows. They get team members and external stakeholders on the same page through approval workflows and customizable workspaces.
Plus, feedback tools like in-document comments and annotations ensure deliverables are in tip-top shape before the final handoff.
Planable is the perfect option for busy creative teams looking to step up their content creation workflows.
The platform lets you set up workspaces dedicated to each specific client, brand, or project, and invite external stakeholders to your workspace via sharable links — great to keep things organized.
Workspaces view in Planable
You can get to work on all sorts of written content from there: be it social posts, blogs, newsletters, and so on, and assign custom roles and permissions to gain more control over who can do what.
The option to mark posts as internal is particularly handy to keep work-in-progress posts away from your client’s view.
Planable also supports content collaboration through in-context comments (internal and external), clear text suggestions, and annotations.
Most notably, the platform offers multi-level workflows — perfect for whenever content needs reviews from multiple departments or stakeholders, like editors, managers, and clients. Posts need to pass through each distinct approval layer before publishing.
You can also set up thorough review and approval processes through the platform’s custom approval workflows.
Multi-level workflow view in Planable
Planable’s marketing calendar lets you map out each upcoming piece of content or entire campaigns through a drag-and-drop calendar view.
The platform’s color-coded labels and option to sift through posts by marketing channel also make organizing your work twice as fast.
Post content on all popular social networks directly from the platform, individually or simultaneously. Automatically schedule content upon approval and use Content Recycle to re-post evergreen content.
Store videos, images, and GIFs within the platform’s Media Library. Edit and leave feedback on visuals directly in Planable or use the platform’s native Canva integration for more complex design projects.
Plan out your campaigns through numerous views — Calendar, grid (Instagram-specific), feed, and list views.
Pick between four approval types — none, optional, required, and multi-level. Approve posts with a single click from the content previews.
Keep everyone up-to-date with what’s happening in your workspaces via Planable’s native Slack integration — receive Slack notifications whenever team members or clients leave feedback, request approvals, publish content, and so on.
Drawbacks: Although the platform includes direct publishing, this feature is currently limited to social networks.
Pricing: Planable starts at $33 per month per workspace (annual billing). You can also schedule your first 50 posts completely for free.
Although primarily a project management platform, ClickUp includes excellent client collaboration tools.
You can set up dedicated dashboards with custom OKRs so clients can quickly access the details necessary to see how projects are going.
ClickUp dashboard for efficient project management and task tracking
Plus, the platform’s form builder is great for asking for client feedback or extra information about their project’s goals and objectives.
Collaborate with team members and clients via whiteboards, group or one-on-one messaging, and discussion threads. Use file-proofing to collaborate on documents in real time.
Collect, store, and organize all project-related documents, such as digital assets, content briefs, brand guidelines, internal wikis, and more.
Share quick updates or how-to clips via ClickUp’s native screen recording tool. Attach clips to specific tasks and documents, or simply upload them to your group chat.
Drawbacks: The platform lacks native file approval features.
Pricing: You can get started with ClickUp for free. Paid plans start at $7 per user per month (billed annually).
Miro lets remote teams brainstorm ideas and map out marketing campaign strategies through visual whiteboards.
Miro dashboard for visual task management with mind maps and collaborative tools
The platform’s canvases cover various other formats, like presentations, documents, and tables. These are perfect for working with team members on content briefs, strategizing and delegating tasks for specific projects, onboarding clients, and so on.
Miro also includes built-in prototyping and diagramming tools that can power up the work of UX design teams.
Hold team meetings via the platform’s built-in video calls. Let team members interact with each other via comments, reactions, votes, and more. Set up timers to avoid dragging out sessions for too long.
Work on any type of project through numerous native and community-made templates, such as Go-to-Market, marketing funnel, and content strategy templates.
Merge Miro with your existing tool stack through the platform’s native Microsoft 365, Google Workspace, and Atlassian integrations.
Drawbacks: Miro includes a free version, but it’s quite limited. For example, it lacks features like video calls, voting, and timers.
Pricing: Paid plans start at $8 per user per month (annual billing).
Project management solutions handle the big picture. They give you the space to plan, manage, and monitor client projects no matter their size.
Features like goal tracking and resource management ensure your projects stay on track and prevent remote employees from overloading.
Asana’s Portfolios let you group, monitor, and manage multiple projects within a unified dashboard.
Asana portfolio view for remote collaboration on multiple projects
You can build custom dashboards that reveal key details about each specific project at a glance.
These might include remaining budgets, total time spent, or how much work each particular team contributed to the project in question.
Set up tasks, sub-tasks, and task dependencies for a more granular approach to your workflows. Leave file attachments and set up milestones to boost productivity.
See everyone’s ongoing tasks and availability via the platform’s Workload view. Set up maximum workload capacities to prevent burnout.
Link multiple projects together and establish company-level goals. See how each project contributes to that goal and whether you’re on track through visual overviews.
Drawbacks: Some basic features like time tracking and approvals are locked behind higher-tier pricing plans.
Pricing: You can use Asana completely for free for up to ten users. Paid packages start at $10.99 per user per month (billed annually).
Basecamp focuses on tracking project progress, allowing you to monitor projects through numerous dashboard types.
Basecamp dashboard for remote teams to track tasks and project milestones
For example, the Mission Control dashboard gives you a visual overview of all your ongoing projects via a needle-based format, allowing you to see whether specific projects are on track or risk potential delays.
Visualize projects through Gantt charts, Hill charts, Kanban boards, To-do lists, and more.
Store and organize documents under folders and sub-folders directly within the platform. Create both internal and external folders (visible to clients).
Collaborate via comments, discussion boards, private messages, and team chats. Set custom alerts to get notified of important conversations only.
Drawbacks: Basecamp lacks common features found in other project management tools, such as task dependencies, the option to create sub-tasks, and workflow automation, for example.
Pricing: Basecamp offers a free forever version. The platform’s paid version is available either monthly at $15 per user per month or for an entire organization at $299 per month billed annually.
Hive is a project management platform that stands out through its customization options.
Hive dashboard for remote collaboration with task timelines and calendars
The platform offers loads of templates for various use cases.
It also features an ample app marketplace designed to build on top of Hive’s core functionalities, from project newsfeeds to time sheets and more.
Leverage the platform’s built-in time tracking tool to see the time spent on each particular task or measure your remote employees’ availability for upcoming projects. Generate time reports and track billable hours.
Build automated workflows through a trigger-based no-code interface, or let the platform’s AI assistant do all the work for you.
Plan projects through Kanban boards, Gantt charts, and list, calendar, table, and Timeline views, or view all ongoing projects through the Portfolio view.
Drawbacks: The platform’s complexity gives it a slight learning curve.
Pricing: There’s a free forever plan available. Paid packages start at $3 per user per month (billed annually).
Emails alone won’t cut it when it comes to remote work. You need platforms that centralize communication and offer remote teams the space to reach out or leave updates at any given time.
This makes up for potential time zone differences and ensures everyone’s up to date with the latest company news and events.
Slack is a solid platform for staying connected with team members at any given time.
Unlike the plain old email, Slack’s channels keep communication centralized and are perfect for keeping everyone updated with the latest company news.
Slack platform for real-time communication between remote team members
Plus, the platform integrates with loads of project management tools like Asana, Basecamp, and Hive — great for unifying and automating various workflows.
Hold group or one-on-one video calls with built-in file and screen sharing.
Set up to-do lists and assign tasks to team members directly within the platform.
Use the platform’s Workflow Builder to upgrade multi-app processes, like sending Slack notifications whenever an Asana task is marked as complete, for example.
Drawbacks: The platform can be difficult to navigate for busy workspaces involving multiple channels and chat groups.
Pricing: You can use Slack completely for free. Paid plans start at $7.25 per user per month (billed annually).
Zoom’s free plan allows for meetings with up to 100 participants — probably more than enough to cover video conferencing for remote teams.
Zoom’s landing page highlighting AI features and video calls for remote team members
The platform also includes built-in team chat, whiteboard, and document collaboration tools.
Collaborate with team members via group, one-on-one messaging, and channel-based team chats. Find key messages and files through message history or the platform’s built-in search functionality.
Hold brainstorming sessions with Whiteboards. Automatically record and save meetings either locally or via cloud storage. Paid plans also unlock features like built-in polling, quizzes, co-hosting, and more.
Collaborate on documents in real time during meetings through comments and annotations. Set up internal knowledge bases and use the platform’s AI-powered companion to automatically summarize files, expand on particular concepts, etc.
Drawbacks: The free plan caps meetings at 40 minutes.
Pricing: Paid packages start at $13.33 per user per month (billed annually).
Microsoft Teams offers a pricing package dedicated to large-scale companies. This plan stands out through its Town Hall feature — you can hold massive events and presentations with up to 30,000 attendees.
Microsoft Teams interface for remote collaboration with presentation slides and video calls
Other highlights include unified team communication features, up to 10 GB of cloud storage per user, and built-in AI assistants.
Communicate with team members via instant messaging, video calls, discussion boards, document co-authoring, whiteboards, and more.
Expand on the platform’s capabilities via an ample selection of add-ons, like multi-app workflow automation, integrated VoIP systems, and more.
Unlock Microsoft Copilot and extend Microsoft Teams’ collaboration features to other MS products: Word, SharePoint, Excel, and so on (additional subscription required).
Drawbacks: Users report occasional performance issues.
Pricing: The Enterprise plan costs $5.25 per user per month (billed annually). There’s also the Essentials plan for small businesses at $4 per user per month (billed annually) and a free forever package available.
Working with documents online can get just as messy as in a physical space. Dedicated file sharing tools ensure all company or project-related files are neatly organized and accessible.
Google Drive’s free plan includes up to 15 GB of storage per Google account, the most amount of free storage out of the file sharing tools in this list.
Google Drive highlights storage growth, Gmail integration, and document scanning
Plus, the platform is integrated with all the other Google Workspace products. That means you can create and collaborate on any document directly from Drive.
Summarize files or create new ones with Google’s AI assistant.
Scan physical documents via the Drive app and store them in the platform. Then, save them as image files or automatically turn them into PDF formats.
Convert Word, PPT, Excel files, and more into Google’s native formats.
Drawbacks: There are file size limits for document conversions — 50 MB for text to Docs and 100 MB for presentations to Slides.
Pricing: You can use Drive completely for free. Extra features are available via paid Google Workspace plans. Pricing starts at $7 per user per month (billed annually).
Dropbox’s built-in image and video editing tools, previews, watermarks, and commenting features make it a solid choice.
It’s especially useful if you’re looking to store, manage, and tweak visuals within a centralized platform.
Dropbox interface with editing tools for remote collaboration on visual content
The Dropbox Replay feature lets teams and external collaborators review and approve visual assets.
Annotate PDF documents, edit texts, and rearrange pages directly within the platform. Use the platform’s built-in eSignatures to handle official documents.
Receive alerts for any suspicious activity, like numerous sign-in attempts or mass file movement and deletion. Quickly wipe all Dropbox files from stolen or lost devices.
Store documents in designated folders. Use granular permission to grant users full or partial access to individual files or folders. Leverage the platform’s analytics to track document activity like shares, opens, edits, and more.
Drawbacks: A large portion of Dropbox’s security features are locked behind the top-tier package.
Pricing: You can use Dropbox for free. Paid plans start at $9.99 per user per month (billed annually).
Box, on the other hand, is more suitable for official business documents, like contracts, agreements, financial reports, etc.
Box platform for secure document management and collaboration among remote team members.
The platform offers the option to create portals dedicated to each specific department, which makes it easy to store and manage cross-departmental files.
Use Box AI to summarize or repurpose existing documents across various formats.
Use the platform’s no-code builder to support various workflows, like auto-completing documents with data from third-party CRMs and collecting eSignatures.
Fine-tune business processes through Box’s 1500+ integrations — Microsoft, Adobe, and Atlassian products included.
Drawbacks: Box limits the number of integrations based on your selected pricing package.
Pricing: Box includes a free and paid version for individuals, which costs $10 per month (billed annually). Pricing packages for teams start at $5 per user per month (billed annually).
Although all the remote work tools I’ve covered in this list are excellent, keep in mind there’s no one-size-fits-all solution — you’ll need to build up a tool stack covering various areas to fully streamline your workflows.
Still, if your team mostly deals with creative assets and marketing campaigns, Planable is one of the best remote working tools for content collaboration.
Remote teams can work on assets and documents via in-context documents, annotation, and clear text suggestions, while the platform’s customizable approval workflows ensure deliverables roll out in the best shape possible. Plus, Planable doubles as a highly capable social media management tool.
So why not give it a shot? Schedule your first 50 posts completely for free!
Digital marketing enthusiast, language nerd, and content writer. Horea loves writing about SaaS and anything that involves boosting online presence – from SEO to social media, web design, and more. His content is allergic to fluff and eats research for breakfast.
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