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Constantly switching contexts. Jumping from one app to another, adjusting to a new interface, finding your way through different metrics. I'm sure I don't have to sell you on the concept of brain fatigue and loss of productivity due to all this. It's all very familiar...
Mar 4, 2025
Planning your content is essential for any marketing team: it helps publish consistently, always keep track of what’s what, and streamline your content workflow to know who’s responsible for that last-mile approval.
If you’re on the hunt for game-changing content planning marketing tools, I’ve gathered 13 of the best in this article for you. A well-structured content calendar is just one of the key elements these tools can help you manage efficiently.
Content planning tools help content teams stay on track and align their creative efforts with marketing strategy and business goals. Such tools allow you to publish consistently and always have a big picture of your content landscape at hand.
Teams use content planning tools to stay on the same page and organize multithreading processes across teams, departments, and brands.
Whether we’re talking marketing agencies or small in-house teams, content marketers’ biggest aspiration is efficiency. It’s time to take content marketing campaigns under control! To aid you on this quest, we gathered 13 various content marketing tools.
Regarding collaborative content creation, Planable is one of the best content planning tools for teams of all sizes and shapes. Marketers can easily create, plan, approve, and schedule any written content: from social media posts to blogs and newsletters.
content planning and organizing in Planable’s calendar view
Planable’s Universal Content provides a wholesome toolset to manage the content cycle from ideation to publication. As a content planning software, Planable covers the needs of most marketing teams:
Planable offers 50 scheduled posts for free and has flexible pricing starting at $33/month.
What makes Planable the best content planning platform? Glad you asked! Social media managers and digital marketers love it because they can:
Approval, collaboration and organization in action in Planable
Although you can plan and create any content in Planable, the platform has no integrations with CMS platforms for website publishing yet.
Planable is an excellent content planning tool for marketing teams who value collaboration. With flexible pricing and a wide range of features, it’s a nice fit to ensure your social media strategy and content marketing bring results.
With a right tool, like Planable, even website content planning becomes a seamless process, allowing teams to efficiently manage the creation, and organization.
Asana is a project management tool for cross-functional work. Although it’s not specifically tailored for content needs, it’s a broad task tracker that also helps track the content creation process and marketing efforts.
Among key features of Asana are:
Asana has a free version for smaller teams and two paid plans starting at $10.99/month.
Asana concentrates on project management features and doesn’t have content-specific ones.
Despite being more generally management-focused, Asana’s user-friendly interface and many customization opportunities make it a fine option for content planners of all levels.
Notion is a minimalistic tool that suits many marketing purposes. It’s like a fancy version of Notes and Google Sheets combined. Teams use Notion for content planning, task tracking, stocking on references and digital marketing assets, brainstorming on new content ideas, and more.
Notion’s features for marketers:
Notion has a free version suitable for individuals or small teams under ten people. The platform offers three paid plans for bigger teams starting at $8/month.
Some call Notion “a bit of everything,” — meaning it has many features, but none are very advanced. It also lacks publishing features.
Notion is a customizable, clear, straightforward platform for tracking marketing efforts. Despite having no auto publishing or automated approvals, it’s a fine multi-tool for content creation and planning.
Teamwork is a comprehensive project management software with much in common with other task management tools like Asana or Trello. The core difference from Asana is that Teamwork is more outsource-oriented and suits marketing agencies and teams working with freelancers more.
Teamwork’s key features for fellow marketers:
Teamwork has a free plan for up to 5 people and three paid plans starting at $5.99/month.
As a project management tool, Teamwork doesn’t offer content-specific features like scheduling communications or gathering analytics.
Among management tools, Teamwork is one of the most intuitive and comprehensive ones. It’s a robust option for agencies making content for their clients or in-house teams collaborating with freelancing content creators.
Airtable is a low-code platform that combines spreadsheets, databases, and custom app creation. For content masters, it’s a nifty way to organize content and sync on each step in the content creation process. For content folks, Airtable has a pre-made content calendar template.
Here’s what Airtable offers in content features:
Airtable has a free version and three paid plans starting at $10/month.
Airtable’s templates are just the foundations — additional features like publishing or analytics are separate Airtable apps you need to plug into your base.
If you are looking for a nice “wrap” for your database and don’t mind spending time on customizing it, Airtable can help you create a content planner app tailored to your needs.
CoSchedule is a content planning software that organizes workflows and tidies up the content marketing strategy. Its signature product is the marketing calendar for editorial teams to track their progress.
Features marketers find handy in CoSchedule:
CoSchedule’s marketing calendar has free and paid plans. The pro version costs $29/month.
Besides the content calendar and collaboration features, CoSchedule has no flashy content solutions.
CoSchedule is perfect for small teams and individual creators who need to streamline their marketing efforts.
GatherContent is a platform that allows you to gather all your company’s content in one place and organize content workflows. It has some basic collaborative tools but mostly GatherContent concentrates on building automated content workflows and storing your documents securely.
What marketers like about GatherContent:
GatherContent has three paid plans starting at $99/month.
GatherContent is a bit expensive, and some users mention it’s not always straightforward in features and interface. If you’ve tried it already, here’s a list of GatherContent alternatives to check out.
GatherContent is a nice choice for those building an automated content pipeline and looking for a more optimized way to store content. It helps keep the team upscale and consistent in content cadence.
Loomly was created as a simple social media calendar with a smooth interface and straightforward onboarding. It supports most of the major social media platforms (including Pinterest, Snapchat, and some custom ones) and does a great job solving the woes of social media teams.
Key Loomly’s features for social media marketers:
Loomly has four paid plans starting at $26/month.
Loomly can’t post automatically on Snapchat and custom channels.
Loomly helps social media teams stay on track and source new ideas for engaging content. With content calendars, custom workflows, and notifications, it’s easy to reach out to all contributors. If you’ve already given Loomly a try and you’re still on the lookout for another content tool that can meet your needs, check out this list of Loomly alternatives that you can try out.
The Brafton Platform was made by content marketers for content marketers, with the purpose of simplifying end-to-end content marketing management. It’s robust and scalable, and can be used to manage everything from content projects to entire multi-campaign marketing programs.
Amongst Brafton’s features are:
The Brafton Platform costs $100/month for up to 50 users.
Outside of content marketing user cases, the Brafton Platform is not as versatile as, say, Asana.
The Brafton Platform is ready for any content marketing workflow on day 1. Its cost per user is exceptionally low, especially for bigger teams, and it does just about everything you would need and expect from a content marketing platform.
Brandwatch is a powerful social listening and analytics platform. It enables businesses to track and analyze online conversations about their brands, competitors, and industry across various social media platforms, blogs, and forums.
Two core features Brandwatch offers to content creators:
Brandwatch has custom pricing for three solutions: influencer, social media, and consumer intelligence packs.
Having its products scattered across three different packs, Brandwatch is a little confusing.
Brandwatch is an enterprise-class social media management and content marketing tool focusing on your target audience.
MarketMuse is an AI-based content planning tool: it uses artificial intelligence and natural language processing to analyze your content and provide insights on how to improve it. It’s especially useful for blog articles, as MarketMuse focuses on optimizing content for search engines.
Among many blog-related features, MarketMuse offers:
MarketMuse has three paid plans starting at $149/month. There’s also a limited free version.
MarketMuse is not universal, as it concentrates on longer pieces of content. It’s also quite user-unfriendly, so it takes some time to get a hold of it.
If your team works in a very competitive market segment, and your main content focus is your blog, then MarketMuse is your trustworthy wingman.
Canva is famous mainly for being a handy design tool, but it also has a content planner. It’s a basic content calendar for social media with a major advantage — an opportunity to schedule a post directly from your Canva workspace.
Besides beloved design solution, Canva Planner provides:
Canva’s content planner is only available in the Pro or Teams paid plan. The Pro plan starts from $11.99/month per person.
The content planner works for social media content only. It’s also only available in paid versions of Canva.
Canva Content Planner is a useful social media management tool for small to medium-sized teams looking to simplify their content planning process. Teams can gather and schedule their visual content instantly.
Content Snare is a content marketing tool that helps teams gather content and documents. That’s it. But when you are a marketing agency or a team with many stakeholders, it’s a game changer.
So two headlining features of Content Snare are:
Content Snare has four paid plans starting at $29/month.
Besides gathering and approving content, Content Snare doesn’t provide advanced content planning features.
Content Snare targets approvals. Although it’s not a stand-alone solution for handling content plans, this tool is a handy addition to efficient communication between teams, stakeholders, and clients.
Check out some StoryChief alternatives for more content planning tools that can improve your content creation and publishing processes.
If you’re working in content, you probably know well enough how much a marketing team can have on its plate. Content planning tools are here to aid marketers and turn content creation chaos into a process.
Handling several communication and social media channels is confusing enough. But when multiple projects or more than one team are involved, content planning is doomed to get chaotic.
Content planning tools help marketing teams plan and develop content straightforwardly and keep tabs on one another. For example, with a content calendar, you always know when the PR will publish a new press release, what social media’s agenda is for this week, and when that blog picture will be ready.
content marketing planning in Planable
Speaking of press releases, a tool like Planable is especially useful once you learn how to write a press release, as it allows you to coordinate its publication smoothly.
Content creation is a must for any business, and the amount of materials one needs for a successful marketing strategy grows exponentially. Consistency is the most vital thing in content strategy, and content planning tools, along with content creation platforms, help to do just that — stay consistent in your posting.
labels for content organization in Planable
Some marketing planners tools, like Planable, also offer color-coded tags to label different types of content. That way, one glance at the content plan is enough to see if any core topics are off this week.
For a content marketing strategy to bear fruit, the communication must be cohesive across the brand. Content planning tools help teams collaborate on content pieces, stay aware of each other’s agenda, and ensure they stick to guidelines.
Some tools also offer built-in approval workflows to speed up the content creation process and ensure nothing slips unchecked. In Planable, teams can build their approval workflow and choose various options for each type of content: from no approval to a multi-layered one.
different approval workflows in Planable
That’s why content workflow software is essential: it provides a structured framework for managing tasks, setting deadlines, and defining responsibilities.
Planning your content ahead helps build a more sustainable and efficient content strategy. So choose the perfect solution that would fit your team the most (cough, try 50 free posts at Planable, cough) and get to planning today!
Content marketer with a background in journalism; digital nomad, and tech geek. In love with blogs, storytelling, strategies, and old-school Instagram. If it can be written, I probably wrote it.
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