9 min read
Productivity is more than just a buzzword. While it might sound like our world is obsessed with productivity, there might be something to this trend. Getting things done faster with less effort is always an achievement, but it’s not as easy as it sounds.
Despite us having more tech tools, automated apps, and innovations than ever before, people are still feeling held back in the workplace. If you’re a business owner, you’re likely looking for a way to work smarter not harder, and for your employees to do the same. There are only so many hours in the day, so how can you make the most of the ones you have without compromising on quality?
We’ve done in-depth research to come up with the best tools for making 2019 your most productive year yet. We share the best tools for productivity that you’ll wish you adopted sooner. Why are they so important? They save you time and money, help your team stay collaborative, enable flexible workspaces, and automate tasks that were nothing but a time-drain.
Are you ready to enter the new era of productivity? What does productivity in 2019 mean? Just a few small investments can take you farther than you ever thought possible. It’s time to reclaim your time, so let’s get started.
Workplace Productivity By the Numbers
Before we get started, let’s review some of the statistics and research surrounding productivity in the workplace. Whether you’re a startup or a large enterprise, odds are you’ve experienced some of these on your own.
Today, connected employees are expected to be 20-25% more productive. This means that when you invest in helping your workers collaborate and stay engaged in their work, they perform better. Similarly, companies with engaged employees outperform those without engaged employees by 202%. That’s a huge number worth paying attention to if you’re hoping to stay competitive in this day and age.
What causes employees to be less productive? You can likely point your finger at a number of things: poor leadership, increased workload, and the wrong tech tools. According to a study by Tower Watson, 57% of employees who said they were stressed at work felt less productive and engaged. The truth of the matter is you need to help your employees take on their own workload with confidence. This means investing in the right solutions so they can do just that.
Now that you know why these productivity tools are so powerful, it’s time to share the list. Again, these are the best tools for productivity that you can use in your business and even your own life. What are you waiting for?
1. Communication productivity tools: Slack
The first tool is Slack, a workplace collaboration tool that brings employees and leaders together. It works like a messaging app, allowing you to direct message coworkers and also start group channels where everyone can speak together.
Why is Slack such an important resource? The average worker spends 13 hours a week on email. That’s 28% of the entire workweek! With numbers like that, it’s no wonder it feels like there isn’t enough time in the day to actually get more done. With Slack, you can avoid those time-consuming, confusing emails and inefficient meetings. You can get quick answers, updates, and more just in a few clicks.
2. Visual productivity tools: CloudApp
Did you know that visual communication is the best way to communicate with others? While our modern workplace often relies on written communication, we all know how confusing this can be. Getting ideas across to clients and coworkers through text, especially when relating to a product or other physical/digital tool, can feel impossible.
Humans are proven to process images faster than text. With CloudApp, it’s possible to communicate with screenshots, video gifs, visual annotations, and so much more in just a few seconds. Communicating with your team and clients has never been easier. CloudApp can save your team up to 56 hours a week in communication alone.
3. Visual collaboration productivity tools: Trello
Another visual communication tool is Trello. Trello is a visual collaboration tool that helps teams and individuals manage their own projects all in one place. It works by letting you create “boards” for individual teams, projects, or assignments. From there, you can add tabs, assign collaborators, upload files, and even comment on each particular task in a visually organized way.
Trello is like a big board of sticky notes, only much more organized! It’s great for visual teams and those who have to manage a lot of tasks at once. It has a number of free upgrades that makes it an even bigger asset, so don’t miss out on trying this for yourself.
4. Time-tracking productivity tools: Toggl
Do you not have enough hours in the day? As harsh as it sounds, you might just not be valuing your time wisely. With so many distractions right at our fingertips, this is a common occurrence. The good news is you can officially take back your time with Toggl.
Toggl is a time tracker app that works with all your devices. This simple, intuitive time tracker works on your computer, tablet, and phone so you’re always tracking your hours no matter where you are.
Once you’ve completed a task, you can view a detailed report with all the numbers showing you just how you spent your time. Then, you’re in a much better position to analyze whether it’s true that you don’t have enough time in the day! How are you spending your time?
Read more about time tracking made easy in this review of Toggl.
5. Recruiting productivity tools: Applicant Tracking System
Are you hiring the right candidates? Too many businesses are wasting time and money on the wrong candidates, and this is only becoming more of a challenge as time goes on. We’re currently in the middle of a huge talent crisis. In fact, by 2030, there will be a global human talent shortage of over 85 million.
How do you solve this growing problem? One clear solution is to use an Applicant Tracking System (ATS). Applicant Tracking Systems have come a long way in the past few years, and they’re now an effective way to target the best candidates in less time. That means you can devote more of the hiring process to finding the best fit rather than wading through endless applications.
6. Legal productivity tools: HelloSign
If you deal with contracts in any way, you need HelloSign. The clunky days of sending PDFs and waiting for clients to send them back with a hand-signed signature are long gone. Signing documents doesn’t have to be a pain.
With HelloSign, you can take the hassle out of signing contracts. Now, your clients can sign your contracts electronically. It’s as simple as uploading your document right in the HelloSign platform. It’s stored securely, and from there you can email it directly to your client.
In just a few easy clicks, they can sign it right in the app, no download needed. These documents are legally binding, and they’re secured through the HelloSign system so you don’t have to worry about storing them yourself. Landing new clients just got a lot easier.
7. Content collaboration productivity tools: Planable
Planable gives you full control of your company’s social media without stress. With so many social media platforms to stay on top of, planning your content can feel like nothing but busy work. You know that producing high-quality content on social media is key, but it can also be a bit of a chore.
Now there’s a better way. With Planable, your social media team can manage all of their social media platforms in one place. With social media post previews, you can officially say goodbye to screenshots, mockups, and other time-consuming tasks that didn’t bring you any closer to your goals.
With Planable, you can even publish through your favorite social media managers in just a few clicks or schedule for later. This is the all-in-one social media tool you’ve been waiting for. If your business handles any type of social media (and it should), it’s time to join the 21st century of social media management.
8. Website planning productivity tools: Slickplan