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Planable is the best client-facing social media tool we've ever used and we've used a lot.
Socialbee is a pretty capable social media management tool with dozens of features to speed up social media scheduling, planning, and content creation. Still, I tested the platform and I found that its ample feature set comes with a learning curve, which can lead to...
Sep 3, 2025
An Instagram content strategy is not just nice-to-have, but a total must-do if you want to thrive on the popular social media platform. That’s because content is the heart of your Instagram presence, conveying your brand’s values, messages, and overall feel.
When it comes to your Instagram marketing strategy, both quality and frequency matter. So, most successful brands use detailed content plans to stay consistent and appear effortlessly put together.
After all, on social media consistency equals success.
But to be consistent, you first need to map out your content plan. So let me show you 10 simple steps that will take you from ideation and creation to how you schedule Instagram posts and gather insights from analytics.
Great content doesn’t just happen — it requires in-depth planning and flawless execution. An Instagram content strategy keeps you accountable and on track with your social media posts, helping your brand reach new milestones.
How so? Let me explain:
Statistics don’t lie. According to the latest social media statistics there are currently more than two billion active Instagram users on the platform, and that number is only going to rise.
And where people’s attention goes, business follows. To capture and maximize your audience’s attention, follow these 10 expert-vetted steps to build a powerful Instagram content strategy:
Simon Sinek’s Start with Why explains how your core purpose should drive everything you do. The same principle applies to your Instagram presence. Knowing why you’re posting helps steer your strategy and keeps your content focused. Without it, your posts will just be noise. So, why does your Instagram content exist?
Here’s what you should map out when setting goals:
For instance, it could be building awareness about your products, showing your employer-branding side, or educating your audience about your topics of interest.
Decide on a posting frequency such as daily, weekly, bi-weekly, or whatever works best for you. Your plan should fit your resources and audience behavior and be sustainable in the long haul.
Are you aiming for more website visits, direct messages, or sign-ups? Or perhaps you’re looking to build brand awareness and establish a well-known online brand by amplifying follower count and engagement to capitalize on those efforts later?
Which metrics are you considering? Think of metrics such as engagement rate, follower growth, click-through rate (CTR) on links, conversion rate (from Instagram to website sign-ups), and brand sentiment.
One good practice I recommend is to start with a simple 30-60-90-day plan and break it down into manageable chunks:
Pro tip: Try Planable to visualize your IG content calendar and ensure each post aligns with your goals. Make adjustments on the fly and easily gather feedback and approvals using Planable’s real-time content collaboration features.
Social media post approval and feedback in Planable
Your target audience should always dictate what you post and when you post it. That’s because the Instagram app is centered around user engagement and prioritizes posts that spark reactions and comments.
But what actually sparks those reactions? Research analyzing thousands of high-performing Instagram posts reveals that the content people engage with most taps into two core human instincts: the desire to connect with others (through shared experiences, relatability, and community) and the need to express personal identity (through opinions, values, and self-identification).
When your content activates one or both of these emotional drivers, engagement follows naturally.
Our Connect Express framework breaks down exactly how to design Instagram content around these psychological triggers, with platform-specific insights for maximizing reach.
Here’s how you can understand what your audience loves and keep your social media marketing efforts on point.
With all this info on hand, it’s time to document it so you have a detailed representation of your ideal audience members. Check out these free persona templates to get started.
With a persona in mind, you can create content that aligns with their interests, resonates with their emotions, and drives engagement. A win-win for you and your target audience.
PS: Keep in mind that crafting a persona isn’t a one-time task but an ongoing process that evolves as you gather more data and insights.
Think about brands like Gisou, Coca-Cola, or Red Bull — they’re not just selling products. These brands understood the assignment, and that’s to sell a feeling.
Coca-Cola, for example, always makes you feel happy and connected, while brands like Gisou or Rare Beauty make you feel luxurious and unique.
Your brand identity shapes how people see and feel about your brand. It conveys the emotions and values you communicate with every post and interaction.
Here’s how you can discover and define your Instagram identity, step by step:
If you’re serious about your Instagram feed and what you’re posting, consider planning how your Instagram profile looks before posting. Planable’s Instagram grid view allows you to plan and preview all your future posts to maintain the layout and feel you’ve always imagined for your Instagram accounts.
Instagram grid view in Planable
Every Instagram marketing strategy guide will tell you the same thing: quality and consistency will always win over sheer volume. However, if you can manage both, that’s even better.
To start, understand your content production capacity. How much high-quality content can you realistically create each week? It’s better to post three well-crafted pieces than to flood your feed with mediocre posts and compensate with overspending on Instagram ads (we all know a brand like that, right?).
So, to schedule Instagram posts consistently, follow these steps:
One of the biggest obstacles to running an Instagram business account is the social media approval process. Delays will disrupt your posting schedule and weaken your brand’s consistency. Depending on the workflow, visual content can imply a single approval stage or multiple stages.
For instance, you might need one approval for the visual, another for the copy, and a final sign-off for the complete Instagram post within a larger digital campaign.
That’s why you need to find a way to streamline your approval process. Here’s my best advice:
Multi-level approval workflow in Planable
The moment you create an Instagram account, you should think of setting up a content calendar. This notion has made its way around the marketing community for a reason. It provides an important visual representation of your Instagram content strategy and a preview of your brand’s story.
An Instagram content planner helps you plan your posts in advance. While it might seem daunting to create one, it’s a must for staying organized. Thankfully, there are plenty of resources to help you get started.
Just take Planable, for example. It helps you plan, preview, schedule, and post your content — with a beautiful calendar view where you can apply filters and color-coded labels to keep your content and campaigns organized.
Content calendar interface in Planable
Once you mapped out your Instagram marketing goals, target persona, posting calendar, and have the resources to get started, it’s time to create your posts. But first, remember that staying true to your brand’s voice and aesthetics is essential when crafting your social media strategy and content.
Your Instagram content strategy should include a mix of static and video content. That includes feed posts, Stories, carousel posts, IGTVs, Reels, and even collaborative posts with other accounts.
Editing a vertical video in Planable
Here’s how I experiment with different types of posts:
If you want to stand out on Instagram, you need to optimize for better reach and engagement continuously. And no — posting pretty pictures alone won’t cut it. I’m talking about ways of making sure people see and actually interact with them.
Here are my tried-and-true tips, along with some underrated gems:
Engagement builds communities, and communities build even more engagement. It’s the same approach behind how big brands, influencers, and creators gain Instagram followers while growing their professional accounts.
The best way to build engagement is by starting meaningful conversations. The key is to build an audience that cares about you and is loyal to your brand. Here’s how to do it:
Any successful Instagram strategy thrives on data. Without measuring your efforts, you’re essentially flying blind.
To gather data, monitor your Instagram statistics using Instagram analytics tools. Instagram Insights is a built-in tool that provides quantitative insights about your posts, Stories, and overall professional account performance.
Additionally, you can look for other third-party analytics tools, such as Planable Analytics, to get a clear overview of Instagram content performance.
Social media analytics dashboard in Planable
When it’s time to refine strategies, establish what data to track. Here are a few key performance indicators to keep in mind:
This measures how much your audience interacts with your content through likes, comments, and shares.
It monitors how your follower count changes over time, which you can use to map out how your efforts affect the number of followers.
Reach tells you how many unique users have seen your posts, and impressions indicate the total number of times your posts have been viewed.
This metric shows how many people clicked on the links in your bio or swipe-up links in your stories. You can also measure this metric by keeping track of your website traffic analytics, showing you where visitors come from.
It tracks the number of users who complete a desired action, such as signing up for a newsletter or making a purchase.
So, how exactly are you supposed to use this data? Essentially, look for patterns. Which types of posts get the most engagement? What times of day are your followers most active? If a certain post or Instagram campaign isn’t performing well, try to analyze why and make adjustments based on the insights you discover.
Congratulations! You now have the foundation to build an effective Instagram content strategy that aligns with your goals, engages your audience, and strengthens your brand identity. Now, it’s all about consistent execution. My advice? Find a social media management tool right for agencies that suits your team.
Planable helps you plan, schedule, and analyze your Instagram content to keep you on track with your social media goals. Give it a shot and get 50 free posts when you sign up.
Maria is a content marketer, SEO copywriter, and social media specialist with experience working for a wide range of B2B businesses. She loves to keep up with the evolution of digital marketing, particularly in areas such as social media management, content, SEO, and PR. She is passionate about her work and loves to add a unique spin to any topic.
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